Privacy Policy

Effective date: August 16, 2024

English Springer Spaniel Field Trial Association (“ESSFTA”) operates the https://englishspringerspaniels.org/ website (“Service”).

This page informs you of ESSFTA policies regarding the collection, use and disclosure of personal data when you use the Service and the choices you have associated with that data.

By using the Service, you agree to the collection and use of information in accordance with this Privacy Policy.

Unless otherwise defined in this Privacy Policy, the terms used in this Privacy Policy have the same meanings as in the Terms and Conditions, accessible from https://englishspringerspaniels.org/

Definitions

Personal Data

Personal Data means data about a living individual who can be identified from that data or other information either in ESSFTA’s possession or likely to come into its possession).

Usage Data

Usage Data is data collected automatically either generated by the use of the Service or from the Service infrastructure itself (e.g., the duration of a page visit).

Cookies

Cookies are small files stored on your device (computer or mobile device).

Data Controller

Data Controller means the natural or legal person who (either alone or jointly or in common with other persons) determines the purpose and manner for which any personal information is processed. For the purpose of this Privacy Policy, ESSFTA is a Data Controller of your Personal Data.

Data Processors (or Service Providers)

Data Processor (or Service Provider) means any natural or legal person who processes the data on behalf of the Data Controller. ESSFTA may use the services of various Service Providers in order to process your data more effectively.

Data Subject (or User)

Data Subject is any living individual who is using the Service and is the subject of Personal Data.

Information Collection and Use

We collect several different types of information for various purposes to provide and improve our Service to you.

Types of Data Collected

Personal Data

While using the Service, ESSFTA may ask you to provide it with certain personally identifiable information that can be used to contact or identify you (“Personal Data”). Personal data may include, but is not limited to:

• Email address
• First name and last name
• Cookies and Usage Data

Usage Data

We may also collect information on how the Service is accessed and used (“Usage Data”). This Usage Data may include information such as your computer’s Internet Protocol address (e.g. IP address), browser type, browser version, the pages of our Service that you visit, the time and date of your visit, the time spent on those pages, unique device identifiers and other diagnostic data.

Tracking Cookies Data

ESSFTA uses cookies and similar tracking technologies to track the activity on the Service and ESSFTA retains certain information. Cookies are files with a small amount of data which may include an anonymous unique identifier. Cookies are sent to your browser from a website and stored on your device. Other tracking technologies are also used such as beacons, tags and scripts to collect and track information and to improve and analyze the Service. You can instruct your browser to refuse all cookies or to indicate when a cookie is being sent. However, if you do not accept cookies, you may not be able to use some portions of the Service. Examples of Cookies we use:

• Session Cookies. We use Session Cookies to operate our Service.
• Preference Cookies. We use Preference Cookies to remember your preferences and various settings.
• Security Cookies. We use Security Cookies for security purposes.

Use of Data

ESSFTA uses the collected data to:

• Provide, maintain and improve the Service;
• Send you updates about the Service;
• Offer interactive features (optional);
• Provide customer support;
• Analyze website usage for improvement; and
• Detect and prevent technical issues.

Legal Basis for Processing Personal Data Pursuant to the General Data Protection Regulation (GDPR) (for users in the European Economic Area – EEA)

If you are from the European Economic Area (EEA), ESSFTA’s legal basis for collecting and using the personal information described in this Privacy Policy depends on the Personal Data we collect and the specific context in which we collect it.

ESSFTA may process your Personal Data only when it has a legal reason to do so. This may be because:

• You entered into a contract with ESSFTA
• You gave ESSTA your consent
• ESSFTA has a legitimate interest (e.g., website security)
• For payment processing purposes
• To comply with applicable law

Retention of Data

ESSFTA will retain your Personal Data only for as long as necessary for the purposes set out in this Privacy Policy. ESSFTA may retain and use your Personal Data to the extent necessary to comply with its legal obligations (e.g., if ESSFTA is required to retain your data to comply with applicable laws), resolve disputes and enforce our legal agreements and policies.

ESSFTA will also retain Usage Data for internal analysis purposes. Usage Data is generally retained for a shorter period of time, except when this data is used to strengthen the security or to improve the functionality of the Service, or ESSFTA may be legally obligated to retain this data for longer periods.

Transfer of Data

Your information, including Personal Data, may be transferred to – and maintained on – computers located outside of your state, province, country or other governmental jurisdiction where the data protection laws may differ from those of your jurisdiction.

If you are located outside the United States and choose to provide information to ESSFTA, please note that ESSFTA transfers the data, including Personal Data, to the United States and processes it there. Your consent to this Privacy Policy followed by your submission of such information represents your agreement to such transfer of data.

ESSFTA will take all the steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Policy and no transfer of your Personal Data will take place to an organization or a country unless there is adequate controls in place, including the security of your data and other personal information

Disclosure of Data

Legal Requirements

ESSFTA may disclose your Personal Data in the good faith belief that such action is necessary to:

• To comply with a legal obligation;
• To protect and defend the rights or property of ESSFTA;
• To prevent or investigate possible wrongdoing in connection with the Service;
• To protect the personal safety of users of the Service or the public; and
• To protect against legal liability.

Security of Data

The security of your data is important to ESSFTA but remember that no method of transmission over the Internet or method of electronic storage is 100% secure. While ESSFTA strives to use industry-standard methods to protect your Personal Data, ESSFTA cannot guarantee its absolute security.

Our Policy on “Do Not Track” Signals under the California Online Privacy Protection Act (CalOPPA)

We do not respond to Do Not Track (“DNT”) signals at this time. DNT is a preference you can set in your web browser to inform websites that you do not want to be tracked.

You can enable or disable DNT by visiting the Preferences or Settings page of your web browser.

Your Data Protection Rights under the General Data Protection Regulation (GDPR)

If you are a resident of the European Economic Area (EEA), you have certain data protection rights pursuant to GDPR. ESSFTA aims to take reasonable steps to allow you to correct, amend, delete or limit the use of your Personal Data.

If you wish to be informed about what Personal Data we hold about you and if you want it to be removed from our systems, please contact us.

In certain circumstances, you have the following data protection rights:

The right to access, update or delete the information we have on you. Whenever made possible, you can access, update or request deletion of your Personal Data directly within your account settings section. If you are unable to perform these actions yourself, please contact us to assist you.

The right to access, update or delete the information we have on you. When possible, you can access, update or request deletion of your Personal Data directly within your account settings section. If you are unable to perform these actions yourself, please contact ESSFTA to assist you.

The right of rectification. You have the right to have your information rectified if that information is inaccurate or incomplete.

The right to object. You have the right to object to our processing of your Personal Data.

The right of restriction. You have the right to request that ESSFTA restrict the processing of your Personal Data.

The right to data portability. You have the right to be provided with a copy of the Personal Data ESSFTA has on you in a structured, machine-readable and commonly used format.

The right to withdraw consent. You also have the right to withdraw your consent at any time where ESSFTA relied on your consent to process your Personal Data.

Please note that ESSFTA may ask you to verify your identity before responding to such requests.

You have the right to complain to a Data Protection Authority about ESSFTA’s collection and use of your Personal Data. For more information, please contact your local data protection authority in the EEA.

Service Providers

We may employ third-party companies and individuals to facilitate the Service (“Service Providers”), provide the Service on ESSFTA’s behalf, perform website-related services or assist ESSFTA in analyzing how the Service is used.

These third parties have access to your Personal Data only to perform these tasks on our behalf and are obligated not to disclose or use it for any other purpose.

Third parties we work with are: MembershipWorks

Their privacy policy can be viewed at: https://membershipworks.com/data-privacy-security/

Payments

ESSFTA may provide paid products and/or services within the Service. In that case, we use third-party payment processors.

ESSFTA will not store or collect your payment card details. Such information is provided directly to the third-party payment processors whose use of your personal information is governed by their Privacy Policy. These payment processors adhere to the standards set by PCI-DSS as managed by the PCI Security Standards Council, which is a joint effort of brands like Visa, MasterCard, American Express and Discover. PCI-DSS requirements help ensure the secure handling of payment information.

The payment processors we work with are: PayPal
Their Privacy Policy can be viewed at https://www.paypal.com/webapps/mpp/ua/privacy-full

Links to Other Sites

The Service may contain links to other sites that are not operated by ESSFTA. If you click a third-party link, you will be directed to that third-party’s site.

ESSFTA strongly advise you to review the Privacy Policy of every site you visit. ESSFTA has no control over and assumes no responsibility for the content, privacy policies or practices of any third-party sites or services.

Embedded Content

Children’s Privacy

ESSFTA does not knowingly collect Personal Data from anyone under the age of 18.

If you are a parent or guardian and you are aware that your minor child has provided ESSFTA with Personal Data, please contact ESSFTA. If ESSFTA becomes aware that it has collected Personal Data from minor children without verification of parental consent, ESSFTA will take reasonable steps to remove that information from ESSFTA servers.

Changes to This Privacy Policy

ESSFTA may update our Privacy Policy from time to time.

ESSFTA will notify you of any change to its Privacy Policy by posting the new Privacy Policy on this page. In addition, ESSFTA will notify you via email and/or a prominent notice on the Service, prior to the change becoming effective and update the “effective date” at the top of this Privacy Policy.

You are advised to review this Privacy Policy periodically for any changes. Changes to this Privacy Policy are effective when they are posted on this page.

Contact Us

If you have any questions about this Privacy Policy, please contact us:

By email: info@englishspringerspaniels.org